What Steps Can Organizations Take to Build an IRM Framework?
Step 1: Build a taxonomy
Organizations need to build a robust ERM framework, or taxonomy, which provides a holistic view of all the information and relationships across the organization. Taxonomy structures and preserves the integrity of information, so even as changes occur in multiple parts of the organization, managers can compare risks like apples to apples.
Step 2: Connect risk activities to strategic goals
A taxonomy approach enables organizations to see the benefits of eliminating redundant work on assessments, controls and testing while reducing risk at the same time. Ultimately, this approach rolls assessments and activities up into one holistic view for the board of directors, all while making connections between activities and strategic goals apparent.
Step 3: Organize repositories of resources.
Focus your taxonomy framework into two areas: resource management and process management. All governance areas need to be concerned with both areas, though naturally certain functions deal more on a day-to-day basis with one or the other. First, information should be organized by resource rather than by use or department. Resources are the people, vendors, physical assets, software applications, services and data repositories used in the organization. Everyone knows something about the relationships and data around these resources, but no one knows everything. The challenge is getting everyone to contribute their section of knowledge.
Step 4: Link resources to the appropriate business resources.
The relationships between the resources and the business processes that use them should be explicit. The clearer these relationships are, the better understanding you have of the impact these resources and processes have on the business. The more you understand business impact, the more effective your governance activities will be. The connection between a resource and a business process also provides a direct connection to the subject matter expert for the activity that uses the resource who will know the criticality of that resource to their activity.
Step 5: Standardize assessment criteria and weightings.
Common standards and assumptions make the risk information collected across the organization objective, quantifiable and comparable, which enables better analysis, issue resolution and issue escalation when necessary.
Step 6: Consolidate Assessments and Data Fields
Different areas across the organization are collecting the same information, they just don’t know it. For example, accounts payable, contract management, vendor management, business continuity, and IT all collect overlapping information about your vendors. By understanding what information is being collected by these areas for each resource, you can easily rationalize and consolidate assessments and data fields. You can gather information across silos and identify areas where controls and tests can be consolidated.
Step 7: Centralize your resources.
Using information from one common place, like a resource library, makes it possible to dramatically reduce rework, especially when collecting and managing information, for both you and the process owners you work with.
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Step 8: Formalize resource dependencies.
Using a common taxonomy also helps you know who is connected to the same information. The key is to figure out how all of these resources are related to each other, and therefore which resources depend on each other. Revealing these dependencies will give you insight into which combinations of these resources are most critical to your business.
LogicManager’s Integrated Risk Management Software
LogicManager has championed an integrated approach to risk management from day one of our founding in 2005. We’ve built our technology on the very idea that managing risk within silos hinders success, and that an integrated approach is the only way companies can succeed.
Our long-standing belief that siloed GRC programs won’t cut it anymore empowers us to deliver a truly integrated risk management solution.
LogicManager helps you take a root-cause approach to classifying your risks. There are 5 basic categories that all risk and compliance requirements fall under, which our taxonomy platform is built around:
- People – involving the employees and board members who work for the organization.
- Process – arising from the organization’s execution of business operations including transactions, policies and procedures, etc.
- Relationships – arising from the organization’s connection and contact with customers, vendors, stakeholders, regulators or third parties.
- Systems – due to piracy, theft, failure, breakdown or other disruption in technology, plant, equipment, facility, data or information assets.
- External – related to outside people, entities and environments that cannot as easily be controlled by the organization.
LogicManager offers a risk management platform that is interconnected on every level. It’s built on a risk-based taxonomy framework, making it easy to draw connections and make better business decisions. From our platform, you have the ability to carry out governance activities in the following areas:
Integrate all of these departments and more to easily manage your risk management activities under one umbrella.
Additionally, LogicManager can integrate with virtually any third-party platform you’re already depending on to carry out governance activities or day-to-day operations. Our seamless, no-code integrations mean that there’s no need for your IT team to provide technical resources for configuration; it’s a feature designed just for you. Some examples of our most popular integration use cases include:
- Jira: Assign risk, compliance, and governance-related Jira issues to their development teams directly from LogicManager.
- Office365: Track changes, log comments, and co-author Word, PowerPoint and Excel documents directly in LogicManager.
- BitSight: Monitor vendor security information and investigate high-risk vendors.
- WorkDay and Deltek Costpoint: Achieve vendor spend compliance and aggregate all accounts payable information from your ERP platform.
To explore a more extensive list of our popular integrations, click here.
If you’re responsible for integrating governance areas across your enterprise, it’s a big job. But you’re committed to breaking down silos, detecting dependencies, and designing mitigation activities that cut costs, eradicate redundancy, and save time. You need a platform that can make connections between departments and centralize your information. Luckily, developing, improving, and reporting on your integrated risk management program has never been easier with our integrated risk management solutions.